RC Construction is an Equal Opportunity Employer, including disability and protected veteran status.
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Jobsite Administrator
Req Code:
2022-ADMIN-087
FT/PT Status:
Regular Full Time
Job Responsibilities:
Job Title:
Jobsite Administrator
Location:
Hurlburt Field, FL
Job Type:
Regular Full Time
Work Schedule:
Monday – Friday
Performance Evaluated by:
Project Manager
Only applications that have been completed on our company website will be considered. Please visit rcconst.net
ESSENTIAL JOB DUTIES:
*RC will gladly provide a reasonable accommodation to assist Jobsite Administrators in performing these essential job functions so long as it does not create an undue burden.
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Welcome Visitors
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Coordinate badging with employees, subcontractors, CORPS and Visitors Center
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Give directions to jobsite to vendors/contractors/new employees as needed
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New Hire Paperwork / Coordinate with HR on orientation
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Assist employees as needed with any issues they might have regarding technology, benefits, questions, receipts, etc.
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Mail items to various sites including packaging and drop off as needed
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Order office supplies
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Clean office trailer
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Point of contact for IT
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Keep Purchase Orders Books & Credit Cards
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Assign Purchase Order Numbers
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Cost Code and write Purchase Orders
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Upload Purchase Orders in Procore and/or Timberscan
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Assist Accounting as needed to locate PO's, material tickets, etc
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Order Porta-johns
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Order Dumpsters and keep them emptied as needed
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Order fuel for fuel tanks and fuel trailers as needed
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Cost code and upload fuel tickets
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Collect gas tickets and upload in Procore as needed
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Order rental equipment as needed and assign PO's for each individual piece of equipment
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Keep track of rental equipment
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Call off rental equipment from rent. Write PO for the call off or edit original PO
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Notify parties of deliveries
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Verify Receipt of deliveries and match to contracts in Procore as needed
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Verify Receipt of deliveries of orders assigned to PO's
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Upload receipts in Comdata and cost code
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Assist with Expense Reports and Cash Reimbursements as needed
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Maintain filing system
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Collect trucking tickets for aggregates
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Keep up with aggregates -Verify dates, type of material, run totals for aggregates
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Contact quarry as needed for any missing aggregate tickets
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Obtain trucking tickets thru vendors or personal truckers for trucking tickets as needed
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Upload trucking company bills into Procore
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Scan and upload all tickets in Procore
Job Qualifications:
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3 yrs. experience in an administrative role
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Self-starter who can work independently
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Skill in establishing priorities and managing workload
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Good organizational skills and record keeping (attention to detail is critical)
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Previous experience in an office setting required
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Ability to follow directions
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Strong computer skills including familiarity with Adobe and Microsoft Word, Excel and Outlook
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Good internet skills, including use of e-mail programs, group messaging, and cloud computing
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Must be able to obtain and maintain access to jobsite
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Must have reliable transportation to and from the jobsite to arrive and leave at the scheduled start and stop times
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to –
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Must be able to sit for long periods of time
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Ability to frequently repeat the same movements with arms, hands, wrist, and fingers. (Use fine manipulation, frequent to constant traditional keyboarding)
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Use fingers to grasp, move, or assemble small objects
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Ability to seldomly lift < 50lbs
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Ability to reach overhead, at or below the shoulder
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Ability to see details of objects that are less than a few feet away
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Understand the speech of another person
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Speak clearly so listeners can understand
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Ability to focus on one source of sound and ignore others
WORK ENVIRONMENT:
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Employee is regularly working indoors, in an office setting
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Employee is regularly exposed to moderate noise levels
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Employee is expected to work in a safe and efficient manner while maintaining a clean work area
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Employee will be required to wear personal protective equipment as needed
Additional Information
R.C. Construction is an equal opportunity employer, including disability and protected veteran status. We recruit, employ, train, compensate, and promote without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.
This Job Description does not cover all the required duties, activities, skills, functions, responsibilities of the position, and working conditions any of which may change at any time according to the sole and absolute discretion of R.C. Construction Co., Inc., with or without notice.
