RC Construction is an Equal Opportunity Employer, including disability and protected veteran status.  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.


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Jobsite Administrator
Req Code:2022-ADMIN-087
FT/PT Status:Regular Full Time
  

Job Responsibilities:
Job Title:  Jobsite Administrator
Location:  Hurlburt Field, FL
Job Type:  Regular Full Time
Work Schedule: Monday – Friday 
Performance Evaluated by:  Project Manager

Only applications that have been completed on our company website will be considered.  Please visit rcconst.net

ESSENTIAL JOB DUTIES: *RC will gladly provide a reasonable accommodation to assist Jobsite Administrators in performing these essential job functions so long as it does not create an undue burden.
Welcome Visitors
Coordinate badging with employees, subcontractors, CORPS and Visitors Center
Give directions to jobsite to vendors/contractors/new employees as needed
New Hire Paperwork / Coordinate with HR on orientation
Assist employees as needed with any issues they might have regarding technology, benefits, questions, receipts, etc.
Mail items to various sites including packaging and drop off as needed
Order office supplies
Clean office trailer
Point of contact for IT 
Keep Purchase Orders Books & Credit Cards
Assign Purchase Order Numbers
Cost Code and write Purchase Orders
Upload Purchase Orders in Procore and/or Timberscan
Assist Accounting as needed to locate PO's, material tickets, etc
Order Porta-johns
Order Dumpsters and keep them emptied as needed 
Order fuel for fuel tanks and fuel trailers as needed
Cost code and upload fuel tickets
Collect gas tickets and upload in Procore as needed
Order rental equipment as needed and assign PO's for each individual piece of equipment
Keep track of rental equipment
Call off rental equipment from rent. Write PO for the call off or edit original PO
Notify parties of deliveries
Verify Receipt of deliveries and match to contracts in Procore as needed
Verify Receipt of deliveries of orders assigned to PO's
Upload receipts in Comdata and cost code
Assist with Expense Reports and Cash Reimbursements as needed
Maintain filing system
Collect trucking tickets for aggregates
Keep up with aggregates -Verify dates, type of material, run totals for aggregates
Contact quarry as needed for any missing aggregate tickets
Obtain trucking tickets thru vendors or personal truckers for trucking tickets as needed
Upload trucking company bills into Procore
Scan and upload all tickets in Procore
 

Job Qualifications:

3 yrs. experience in an administrative role
Self-starter who can work independently 
Skill in establishing priorities and managing workload
Good organizational skills and record keeping (attention to detail is critical)
Previous experience in an office setting required
Ability to follow directions
Strong computer skills including familiarity with Adobe and Microsoft Word, Excel and Outlook
Good internet skills, including use of e-mail programs, group messaging, and cloud computing
Must be able to obtain and maintain access to jobsite
Must have reliable transportation to and from the jobsite to arrive and leave at the scheduled start and stop times 
 
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to – 
Must be able to sit for long periods of time
Ability to frequently repeat the same movements with arms, hands, wrist, and fingers. (Use fine manipulation, frequent to constant traditional keyboarding)
Use fingers to grasp, move, or assemble small objects
Ability to seldomly lift < 50lbs
Ability to reach overhead, at or below the shoulder
Ability to see details of objects that are less than a few feet away
Understand the speech of another person
Speak clearly so listeners can understand 
Ability to focus on one source of sound and ignore others
 
WORK ENVIRONMENT:
Employee is regularly working indoors, in an office setting
Employee is regularly exposed to moderate noise levels
Employee is expected to work in a safe and efficient manner while maintaining a clean work area
Employee will be required to wear personal protective equipment as needed
 
Additional Information

R.C. Construction is an equal opportunity employer, including disability and protected veteran status. We recruit, employ, train, compensate, and promote without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by applicable federal, state or local law.

This Job Description does not cover all the required duties, activities, skills, functions, responsibilities of the position, and working conditions any of which may change at any time according to the sole and absolute discretion of R.C. Construction Co., Inc., with or without notice.